C.8 Data Inventory Management Policy

Version: April 2025
Applies to: All employees, contractors, and affiliated parties
Aligned with: ISO/IEC 27001:2022 (A.5.9, A.5.34, A.8.3, A.8.8)

Purpose
To identify, classify, and track all organizational data in a way that supports data protection, regulatory compliance, and secure data lifecycle management.

1. Scope
Covers:
- All data types (personal, confidential, sensitive, regulated)
- Internal and third-party controlled data
- Data discovery, classification, retention, masking, and ownership

Mandatory across the organization — exceptions require approval.

2. Core Data Inventory Requirements

ID Requirement
DTA-01 Operate a data inventory system for all data the org manages
DTA-02 Track internally controlled data
DTA-03 Track third-party managed data
DTA-04 Maintain data category definitions
DTA-05 Assign data owners to all datasets
DTA-06 Track necessity of each dataset, approved by owners
DTA-07 Track the business purpose of each dataset
DTA-08 Identify data that should be masked in systems
DTA-09 Classify data by sensitivity, criticality, and confidentiality
DTA-10 Document data location across the processing lifecycle
DTA-11 Use systems to automatically inventory and classify data
DTA-12 Enable automatic data discovery (internal and third-party)
DTA-13 Enable automated classification and labeling
DTA-14 Detect exposed private data in public-facing locations
DTA-15 Integrate data inventory with asset inventory systems
DTA-16 Log and alert data access, modification, deletion
DTA-17 Log and alert changes to configuration files as well
DTA-18 Define data retention periods by type
DTA-19 Establish archiving processes where applicable

3. Enforcement & Sanctions
Non-compliance may lead to:
- Training, warnings, or access restrictions
- Contract termination
- Legal consequences where violations involve regulated data

All enforcement follows corporate HR and cybersecurity protocols.

Direct URL:
Navigation
Back to Appendix C: Guidelines Policy Overview