Documentation

Asset Management Module

Comprehensive tracking and management of organizational assets

Contents

Overview

The Asset Management module provides comprehensive tracking and management capabilities for all organizational assets including hardware, software, and digital resources. It integrates seamlessly with other AMARA modules to provide a complete view of your asset landscape.

Hardware
Servers, workstations, network equipment
Software
Applications, licenses, operating systems
Data
Databases, documents, intellectual property
Services
Cloud services, SaaS, managed services
Facilities
Data centres, offices, physical locations

Key Features

  • Asset Registration - Detailed asset information capture
  • CIA Assessment Integration - Confidentiality, Integrity, Availability ratings
  • Lifecycle Management - Purchase, deployment, maintenance, disposal tracking
  • Owner Assignment - Clear accountability for asset management
  • Location Tracking - Physical and logical asset locations
  • Compliance Mapping - Link assets to regulatory requirements
  • Risk Integration - Assets automatically available in Risk Management
  • Reporting - Comprehensive asset reports and analytics

Getting Started

Adding Your First Asset

  1. Navigate to Asset Management from the main menu
  2. Click "Add New Asset"
  3. Select the appropriate asset type
  4. Fill in the required information:
    • Asset name and description
    • Asset type and category
    • Owner and location
    • Purchase and warranty information
  5. Save the asset
  6. Consider running a CIA assessment for business-critical assets
Pro Tip

Start with your most critical assets first. These will likely be the ones that require immediate risk assessment and compliance attention.

What Assets Should I Track?

Think of assets as anything your business depends on to operate. Here are the main categories:

Physical Equipment

  • Company computers and laptops
  • Servers that run your business systems
  • Office network equipment (Wi-Fi routers, internet boxes)
  • Mobile phones and tablets
  • Printers and office equipment

Software & Applications

  • Business software (accounting, CRM, email systems)
  • Operating systems (Windows, Mac, etc.)
  • Security software (antivirus, firewalls)
  • Cloud services and subscriptions

Business Information

  • Customer databases and contact lists
  • Financial records and accounting data
  • Company documents and contracts
  • Intellectual property and trade secrets
  • Employee records and HR data
Go to Asset Management

CIA Ratings

Each asset can be assigned CIA (Confidentiality, Integrity, Availability) ratings:

Confidentiality

How sensitive is the asset? What would be the impact if unauthorized parties gained access?

Integrity

How critical is data accuracy? What would be the impact of unauthorized modifications?

Availability

How critical is system uptime? What would be the impact of service disruption?

Ratings use a 4-level scale (1-4) with detailed criteria provided during assessment. 37 security measures across 4 domains are evaluated per asset.

Best Practices

Recommended Approach
  • Start Small - Begin with critical assets and expand gradually
  • Consistent Naming - Use standardized naming conventions
  • Regular Updates - Keep asset information current
  • Owner Accountability - Assign clear ownership for each asset
  • Integration Focus - Leverage connections with Risk and Compliance modules

Common Workflows

  • New Asset Deployment - Register → Assess → Monitor
  • Risk Assessment - Use asset data in Risk Management module
  • Compliance Mapping - Link assets to NIS2 requirements
  • Lifecycle Management - Track from purchase through disposal
Back to Modules Go to Asset Management